Fresher Office Administrator Job Opportunities – Abacus Pharma (A) Ltd

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Organisation: Abacus Pharma (A) Ltd

Duty Station:  Kampala, Uganda

Annual Gross Pay: 12,960,000 UGX, Medical scheme, Lunch & Airtime will be provided separately

About US:

Abacus Medical Appliances Ltd is the supplier of Medical Equipment (radiology, obstetrics, dentistry, orthopedics, laboratory, and surgery) under Abacus Pharma Africa Ltd. Currently Abacus Pharma (A) Limited is an Independent leading Importer and Distributor of Varied Pharmaceutical Medicines in Uganda, Kenya, Tanzania, Rwanda, and Burundi.

Job Summary:  The office administrator will be responsible for the front desk and execution of all clerical works for the administration team.

Key Duties and Responsibilities: 

  • In charge of making arrangements for all meetings including weekly/monthly staff meetings, and In-charges. Preparing documents for meetings, Taking minutes and drawing action points from meetings in time.
  • Manage and account for allocated resources
  • Ensuring timely processing and delivery of all office communication, documents including duty rosters, financial reports, departmental reports, and circulars, to their final destinations.
  • Managing the Front desk ensuring that visitors and other staff get the best customer care, ensuring that the reception areas are well organized to reflect the image of Abacus Medical Appliances Ltd. Receive incoming calls and direct them accordingly to the departments thus ensuring clear and helpful telephone reception. Ensure proper use of office sundries and replacement in time.
  • Ensuring cleanliness of the administration Offices.
  • Management of General Manager’s office (document filing, mail delivery and dispatch, calendar management, meeting scheduling and minute recording, office supplies and logistics).
  • Taking care of administration office assets and equipment placed under your care and under the care of the people you supervise.
  • Maintaining office records and ensure that filing systems are up to date. All financial reports have to be delivered to the Chief Financial Officer.
  • Receive and record all incoming and outgoing mails in the mail book and ensure timely dispatch to final destinations/right offices.
  • Give clerical and administrative support to the sales/technical Team as and when called upon
  • Perform any other duties as may be assigned from time to time

Qualifications, Skills and Experience: 

  • The ideal candidate must hold Bachelor’s Degree in Secretarial Studies, Public Administration, Business Administration, and Accounting & Finance, Social Sciences or any other related field with first level of CPA / ACCA.
  • At least two (2) years’ experience in a similar role in a busy environment
  • Experience working with healthcare sector executives, Directors, Senior Managers an added advantage.
  • Excellent interpersonal and communication skills, and interacting tactfully with people of all levels.
  • Good telephone etiquette.
  • Discretion and trustworthiness especially when handling confidential information, with a high level of confidentiality.
  • Organizational skills and flexibility
  • Good attitude towards work and Teamwork
  • Self-driven and able to deliver results with minimal supervision

How to Apply:

All applications should be addressed to the Human Resource Manager and sent only via email. Send your CV and cover letter via email to

Deadline: 17th October 2019

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